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D E C L A R A T I O N
Litcham Parish Council has adopted the Model Publication Scheme for Locals Councils as produced in accordance with Section 20 of the Freedom of Information Act 2000 and will publish the following information in accordance with the scheme.
The contact details for the person/official who will be responsible for maintaining the publication scheme and who should be contacted if any issues arise concerning the organisation's compliance with the Freedom of Information Act are:

Mr. John Peter Relph
Clerk to Litcham Parish Council
Wychwood, Rectory Meadow,
Litcham, KINGS LYNN
NORFOLk PE32 2NR
Phone:- 01328 700 813
E-Mail:- clerk@litcham.org

Links are provided for where items available on this website.

CORE CLASSES OF INFORMATION

1) COUNCIL INTERNAL PRACTICE AND PROCEDURE

i)    Minutes of council, committee & sub-committee meetings, [limited to the last 2 years.]
ii)   Procedural Standing Orders
iii)  Councils Annual Report to Parish Meeting

2) CODE OF CONDUCT

i)   Member's Declaration of Acceptance of Office (Available from Clerk on request)
ii)  Member's Register of Interests.
iii) Member's Code of Conduct

3) PERIODIC ELECTORAL REVIEW
This is information concerning changes to the electoral arrangements for parish, town and community councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the council.
i) Information relating to the last Periodic Electoral Review of the council area .
ii) Information relating to the latest boundary review of the council area .
Available from Breckalnd District council or the Boundary Committee of England.
Most of what you need to know is contained in a PDF available via this link http://www.boundarycommittee.org.uk/templates/search/document.cfm/4199
Try also : Extract from final report of the Boundary Committee of England (July 2002).
This includes recommendations for the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the council.
Information relating to the last Periodic Electoral Review of the council area and Information relating to the latest boundary review of the council area is available through Breckalnd District council or via these links:- Final report and proposals by the Boundry Committee of England
Districts map: http://www.boundary.norfolk.gov.uk/maps/districts.pdf
Ward maps: http://www.boundary.norfolk.gov.uk/maps/breckland.pdf
Ward populations: http://www.boundary.norfolk.gov.uk/pdfs/breckland_district.pdf
Also on this website see the page on Electoral Information for Division of Launditch and Necton and the Ward of Launditch.

4) EMPLOYMENT PRACTICE AND PROCEDURE

i)   Contract of Employment (Clerk to Litcham Parish Council)
ii)  Job description - (Clerk to the Council)
iii) Role of the Clerk - Duties as Responsible Financial Officier.

Exclusions - 'personal records' i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998.

5) PLANNING DOCUMENTS

i)  List of Planning Applications received (limited to last 12 months)
ii) Responses to Planning Applications (from 2004; published on this website)

Exclusions ­ 'personal records' i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998 Version 2 : 03rd October 2002

6) AUDIT AND ACCOUNTS (limited to the last financial year.)

i)    Annual Return .
ii)   Annual Statutory Report by Internal Auditor.
iii)  Annual Statutory Report by External Auditor.
iv)  Receipt and payments book. (see Reciept and Payment Summaries)
v)   Receipt books of all kinds, Bank Statements from all accounts.
vi)  Precept request
vii) VAT records
viii) Financial Regulations .
ix)  Assets register.
[this will include details of all land, property and recreational and other equipment owned by the council including management and/or maintenance schemes for the same.]
x) Financial Risk Assesment
Items i-vii for years since 2003/4 can be acessed via the Accounts pages on this website.

Exclusions ­ all commercially sensitive information e.g. quotations and tenders, loan documentation and insurance policies. With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair i.e. if tender information is released to a third party prior to the end of the tender period those who initially submitted tenders could be undercut and/or unfairly disadvantaged.
Adopted by Litcham Parish Council 20th February 2006